MICROSOFT OFFICE WORD 2007
It is a word processor that operates under Windows operating system. Word is an extremely versatile program that allows you to create both visually exciting documents that can contain drawing, tables, character as well as basic corresponding and reports.
OFFICE BUTTON –
New – Create a new blank document On the Office button, click New. then click the Blank Document then click create.
Open – If you want to open a document that was saved in a different folder, 1st clik on office button then click on open command then select your file name then click open.
Save – To Save a file click on office button then click on save command. Then type a name for the file in File name.
Save As –To change a file name. On the office button, click Save as command then type a file name..
CLIPBOARD-
Copy/ Cut – Select the text you want to copy or cut then click on copy/cut command on the clipboard or use right key of a mouse or use ctrl+c/ ctrl+x command in keyboard.
Paste – 1st put the cursor where you want to paste the text, then use paste command on the clipboard or use right key of a mouse or use ctrl+v command in keyboard.
HOME- FONT –
FONT (ctrl+shift+f) -Change the font/ text design. 1st select the Text then click on command.
Font Size (ctrl+shift+p) – Select the Text you want to Change the font size.
Grow Font (ctrl+>)- Select the Text you want to Increase the font size.
Shrink Font (ctrl+>)- Select the Text you want to Decrease the font size.
Bold (ctrl+b)- Make the selected text Bold.
Italic (ctrl+i) – Make the selected text Italic.
Underline (ctrl+u) – Make the selected text Underline.
Strikethrough – Draw a line through the middle of the selected Text.
Superscript(ctrl+shift+ +) – Create a small letters above the line of text (Exp. A2).
Subscript(ctrl +=) – Create a small letters below the text baseline (Exp. A2).
Change Case – Change all selected text to UPPER CASE, lower case, or other common capitalizations.
Font Color – change the selected font color.
Text Highlight Color – Make the text look like it was marked with a highlighter pen.
PARAGRAPH
Bullets – Select the items you want to add bullets or numbering . Start a bullet list. Click the arrow to choose different bullet styles.
Numbering – Start a numbered list. Click the arrow to choose different numbering format.
Multilevel List – Start a multilevel list. Click the arrow to choose different multilevel list styles.
Sort – Keep selected text in ascending and descending order or sort numeric data.
Left Align – It is typically the default setting when you create a new document. Left aligned text begins each line along the left margin of the document.
Right Align – This setting is also called “right justified,”. It aligns the beginning of each line of text along the right margin of the document. As you type, the text expands to the left of the cursor. If you type more than one line, the next line will begin along the right margin.
Center Align – As the name implies, centered text is placed in the center of each line. As you type, the text expands equally to the left and right, leaving the same margin on both sides. When you start a new line, the cursor stays in the center, which is where the next line begins. Centered text is often used for document titles and may be appropriate for headers and footers as well.
Justify Align – Justified text combines left and right aligned text. When a block of text is justified, each line fills the entire space from left to right, except for the paragraph indent and the last line of a paragraph. This is accomplished by adjusting the space between words and characters in each line so that the text fills 100% of the space.
Line Spacing – Change the spacing between lines of text. You can also customize the amount of space added before and after paragraphs.
Bottom Border – Customize the borders of the selected cells or text.
Shading – Color the background behind the selected text or paragraph.
STYLES – In Word, a style is a collection of formatting instructions. You use styles to format the paragraphs in your document. So you would use the “Title” style for your title, “Body Text” style for body text, “Caption” style for the picture captions, and “Heading 1” for the major headings. To apply a style, simply select the text you want to format, and then click the style you want in the Styles gallery.
Find ( Ctrl+F ) – Click Find. In the Find what box, enter the text that you want to search . Click Find Next. To cancel a search in progress, press ESC.
Replace (Ctrl+H) – Click Replace. In the Find what box, enter the text that you want to search for.In the Replace with box, enter the replacement text. Click Replace, or Replace All. To cancel a search in progress, press ESC.
Go To(Ctrl+G) – Click Go To. In the Go to what box, click the type of item.Do one of the following:
•To go to a specific item, type the name or number of the item in the Enter box, and then click GoTo.
•To go to the next or previous item of the same type, leave the Enter box empty, and then click Next or Previous.
INSERT – Pages –
Cover Page – The Cover Page of a document is the very first page which displays its title. Depending on a purpose of the document, the title page will also often display additional information: the author, file name, document version and the recipient. Unlike essay, thesis, or academic paper title pages, business and private documents will give you more freedom to unleash your creativity since there are no strict rules and regulations regarding design and format. Inserted a full formatted cover page. You fill in the title, author, date, and other information.
Blank Page – Insert a new blank page at the cursor position.
Page Break – Start the next page at the current position.
TABLE – A table is an arrangement of information in rows and columns containing cells that make comparing and contrasting information easier. Insert or Draw a table into the documents. In word you can also convert existing documents into a table.
You can insert a table by giving number of rows and columns. After drawing a table you can add remove row and column using right key of a mouse. Put your cursor inside a row or column then press right key then choose a option.
Layout – Select table then go to layout then select Formula for calculations. Also we can change Alignment of text, Text Direction and Cell margin in a Table.
Clip Art – Insert clip art into the document, including drawing, movies or stock photography to illustrate a specific concept.
Shapes – insert ready-made shapes, such as rectangles, square, circle, arrows, line, flowchart symbols.
1st draw a shape then select the shape to make it shadow or 3d effects with the help of Drawing Tools. Fill color. To write something inside a shape 1st select the shape the press Right key of a mouse then press Add Text.
Header, Footer & Page Number – Headers and Footers :Headers and footers are typically used in printed documents. You can create headers and footers that include text or graphics — for example, page numbers, the date, a company logo, the document’s title or file name, or the author’s name — that are usually printed at the top or bottom of each page in a document. A header is printed in the top margin; a footer is printed in the bottom margin.
Page Number: Word provides these options for inserting and customizing page umbers: Insert and position page numbers On the Insert menu, click Page Numbers
Word Art -You can insert decorative text by using Insert WordArt on the Drawing toolbar. You can create shadowed, skewed, rotated, and stretched text, as well as text that has been fitted to predefined shapes.
1st click on word art then select a design then write a word then click ok. Then go to Text wrapping then click on Square command.
Drop Cap – Select the letter that you want to begin with a “drop cap,” a large dropped initial capital letter. The paragraph must contain text. On the Format menu, click Drop Cap. Click Dropped or In Margin. Select any other options you want.
Symbol – Insert symbol that are not on your keyboard, such as copyright symbols, trademark symbols, paragraph mark and Unicode.
PAGE LAYOUT – Page Setup –
Margin -A margin is the space between the text and the edge of your document. By default, a new document’s margins are set to Normal, which means it has a one-inch space between the text and each edge. Depending on your needs, Word allows you to change your document’s margin size. We can change margin according to our need.
Orientation – The terms portrait and landscape refer to different orientations of the paper — whether it is oriented vertically or horizontally. The two most common types of orientation are portrait(Tall wise) and landscape(wide wise).
Page Size – Choose the paper size for the current section. To apply a specific paper size to all sections in the documents click more paper size.
Columns – A column is a vertical line of characters extending from the top to the bottom of the screen. Split the text into two or more columns. If you want to create more then 3 columns then go to more columns. To move from one column to another column you have to use column break.
Breaks – You can add page, section and column breaks to the documents.
Page Background –
Water Mark – Insert a watermark in Word. Watermarks are text or pictures placed behind the text in your document. You can add text watermarks, such as Draft or Confidential, to your document. Word has a gallery of watermarks to choose from, or you can create your own custom watermark, such as a company logo for your document
Page color – Choose a color for the background of the page.
Page Borders – Add or change the border around the page and text.
Border and Shading : You can add a border to any or all sides of each page in a document, to pages in a section, to the first page only, or to all pages except the first. You can add page borders in many line styles and colors, as well as a variety of graphical borders.
MAILINGS – Mail merge help us to send a similar letter to several person. We no need to type the letter several times but we have to add the name and address. You can create from letters, mailing labels, envelops or catalogs.
- Start mail merge 2. Step by step mail merge wizard 3. Letters 4.Next 5. Next 6. Type New List 7 –Create 8-Customize Then Delete All Field names. 9-Add Field Names(Exp.-Name, Address , Mb No etc.) 10- Ok Then Enter Address Information’s 11-Close 12-Save(Give a filename) 13-Ok 14-Next 15-More Items 16-Insert All Fields to Page 17-Close 18-Merge to New Document 19-Ok.
REVIEW – Spelling and Grammar :The spelling and grammar checker analyzes your text and uses a wavy red line for spelling mistakes and wavy green line for grammatical mistake
Language : Thesaurus – Select or type a word for which you want to find a Synonym, an Antonym, or Related words. On the Tools menu, point to Language, and then click Thesaurus. If the Thesaurus command does not appear on the Language submenu, you may need to install the thesaurus. Select the options you want.
Word Count : On the Tools menu, click Word Count. You can view the number of Page, Words , Paragraph, Character and lines in a document.
VIEW – Document Views – Print Layout View -Work in print layout view to see how text, graphics, and other elements will be positioned on the printed page. This view is useful for editing headers and footers, for adjusting margins, and for working with columns and drawing objects.
Full screen Reading – View the document in full screen . Reading view in order to maximize the space available for reading or commenting on the documents.
Web Layout – View the documents as it would looks as a webpage.
Macro – you can automate frequently used tasks by creating and running macros. A macro is a series of commands and instructions that you group together as a single command to accomplish a task automatically.
Step to create and run a macro –
- Click on Record Macro 2. Give a macro name 3. Then write something 4. Click on stop recording 5.Click on View macro 6. Select your file then click RUN.